Spring is in the air and you know what that means — it’s time for spring cleaning. In addition to deep cleaning and tidying up your home, this is a great time to get your Phoenix office space in order. A little bit of organizing goes a long way and can increase office productivity. We’ve put together a list of the top ways to get any Arizona office space de-cluttered and running efficiently.
Organize Your Desk
Being organized is one of the simplest ways to increase productivity. When you know where everything is, you can reduce the amount of time spent tracking down information and stay focused on the task at hand.
Start by clearing the clutter. Reserve the surface of your desk for items you need to accomplish your daily tasks, like your computer, a notepad, pen, and phone. Everything else can be put into a drawer, filed away, or tossed out. The one exception? Personal items that bring you a bit of joy. Corral miscellaneous cables stretched across your desk with a desk cable clip.
Create a filing system. Determine the best system for filing based on your workflow. Label each file appropriately and place all related papers in their designated folder. If possible, create a digital filing system and forgo paper copies altogether. Scan the existing documents you need to keep and shred the rest. A digital filing system makes searching for and sharing documents easier.
Sanitize to stay healthy. Nothing can throw a wrench in your productivity like having to take a sick day. Once your desk is organized, disinfect your station. Get in the habit of sanitizing your area on a regular basis to keep potential sick days at bay.
Get Your Digital Life in Order
Just as the clutter on your desk can add stress to your workday, so can a busy desktop. If you save files to your desktop for easy access, create folders and shortcuts to minimize the space taken up on your home screen.
It can be easy to turn your email inbox into a to-do list, but, for the sake of productivity, it is time to stop. Instead of flagging important emails that you plan to get to later, file them. Duplicate the filing system you created at your desk or digitally in your inbox. That way, you can ensure nothing will fall through the cracks and you will always know where to find the information you need.
Have a Maintenance Plan
Keep your Arizona office space clean and productive all year long by creating a plan that makes organization a priority.
Set boundaries for yourself. Give yourself one filing cabinet, shelf, drawer, etc. and once it’s full it is time to reorganize and recycle. By limiting the amount of space you have, you will continue to be conscious about how you organize your space.
Build in flexibility. Keeping your office organized and de-cluttered will help you be more productive year round, but during the day-to-day, it may be difficult to always live by these clean rules. Designate a space, such as a drawer or a file, as a temporary storage place. Set a recurring appointment on your calendar to clean out that space every two weeks or once a month to ensure it doesn’t become a bottleneck in your organized office.
Image source: https://www.pexels.com/photo/business-clean-computer-connection-389819/